Practice Management on Embodia - Part 2: Scheduling

By default, when a patient is looking to schedule a consult using online booking, Embodia will show them all the time slots available for a given day.

If for a given day you don't have a lot of consults scheduled, the patient can be presented with a large number of time slots and a sense that your schedule is wide open.

You can configure your schedule to make yourself "look busy" by restricting the number of time slots that can be returned to the patient. As your schedule fills up, Embodia will automatically release new time slots.

To configure this feature click Consults > My schedule > My availabilities. 

If you have not previously configured the Make me look busy feature, you will see that it is turned off. To turn it on or edit it, click the pencil icon.

To restrict the number of time slots shown to a user trying to book online with you, enter a value greater than or equal to 1 in the Maximum time slots box, otherwise, leave this box blank.

After you input a value of 1 or greater in the Maximum time slots box, a Time slots behaviour box will appear. Here you can select how the available time slots will appear to users trying to book an appointment with you: 

• Earliest time slots first;
• Latest time slots first;
• Cluster the time around the consults already scheduled for the day.

In our example above we have chosen 3-time slots and clustering options.

For the following scheduled day, a patient trying to book online would then see the following options available: